Privacy Policy

1. Introduction

AI Employee™ ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy applies to all information collected through our website at ai-employee.cloud, our AI agent platform services, and our Meta (Facebook) App for Ad Creations.

By accessing or using our services, you agree to the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us, including but not limited to:

• Name and contact information (email address, phone number)
• Company name and job title
• Billing and payment information
• Account credentials (for registered users)
• Information provided in contact forms or support requests
• Employment information (for job applicants)

2.2 Automatically Collected Information

When you visit our website or use our services, we automatically collect certain information, including:

• IP address and device information
• Browser type and version
• Operating system
• Pages visited and time spent on our site
• Referring website or source
• Usage patterns and interactions with our AI agents

2.3 Information from Third Parties

We may receive information about you from third-party sources, including:

• Meta (Facebook) Platform when you interact with our Meta App for Ad Creations
• Google services (Analytics, Tag Manager)
• Business partners and service providers
• Public databases and professional networks

3. Meta App for Ad Creations

We have developed a Meta (Facebook) App that enables automated ad creation and campaign management. This section explains how we handle data in connection with our Meta App.

3.1 Data Collected Through Meta App

When you authorize our Meta App or when we create and manage ad campaigns on your behalf, we may collect:

• Meta Business Manager account information
• Ad account IDs and campaign details
• Audience targeting preferences and custom audience data
• Ad creative assets (images, videos, text)
• Campaign performance metrics and analytics
• Page insights and engagement statistics
• Lead generation form responses (when applicable)
• Pixel tracking data and conversion events

3.2 How We Use Meta App Data

Data collected through our Meta App is used to:

• Create, manage, and optimize advertising campaigns
• Generate ad creatives using AI-powered tools
• Analyze campaign performance and provide insights
• Create and manage custom audiences for targeting
• Set up and configure Meta Pixels for conversion tracking
• Generate reports and analytics dashboards
• Automate A/B testing and campaign optimization
• Comply with Meta platform policies and advertising standards

3.3 Meta Pixel and Tracking

Our Meta App implements Meta Pixel tracking on connected websites to:

• Track user interactions and conversions
• Measure ad campaign effectiveness
• Build custom audiences for remarketing
• Optimize ad delivery and targeting
• Attribute conversions to specific ad campaigns

Pixel data is handled in accordance with Meta's Data Processing Terms and our data retention policies. You can opt-out of pixel tracking through Meta's Ad Preferences or your browser's do-not-track settings.

3.4 Data Sharing with Meta

When using our Meta App for Ad Creations, certain data is shared with Meta Platforms, Inc. in accordance with the Meta Business Tools Terms. This includes:

• Ad creative content and campaign settings
• Audience targeting parameters
• Conversion events and pixel data
• Billing and payment information for ad spend

Meta's use of this data is governed by their Privacy Policy and Business Tools Terms, available at facebook.com/privacy/policy.

4. Cookies and Tracking Technologies

4.1 Types of Cookies We Use

We use cookies and similar tracking technologies to enhance your experience:

• Essential Cookies: Required for the website to function properly (e.g., theme preferences, session management)
• Analytics Cookies: Help us understand how visitors interact with our website (Google Analytics, Google Tag Manager)
• Marketing Cookies: Used to deliver relevant advertisements and track campaign performance (Meta Pixel)
• Functional Cookies: Enable enhanced functionality and personalization

4.2 Third-Party Tracking

We use the following third-party tracking services:

• Google Tag Manager (GTM-P3FJF4RC): Manages marketing and analytics tags
• Google Analytics: Website traffic analysis and user behavior insights
• Meta Pixel: Ad conversion tracking and audience building (Pixel IDs: 1460439519081399, 883771267770817)

4.3 Cookie Management

You can control cookies through your browser settings. Most browsers allow you to refuse or delete cookies. However, disabling cookies may affect the functionality of our website.

5. How We Use Your Information

We use the information we collect for various purposes, including:

• Providing, operating, and maintaining our AI agent platform services
• Creating and managing advertising campaigns through our Meta App
• Processing transactions and billing
• Communicating with you about our services, updates, and support
• Improving our website, products, and services
• Analyzing usage patterns and performance metrics
• Personalizing user experience and content
• Marketing and promotional activities (with your consent where required)
• Complying with legal obligations and enforcing our terms
• Protecting against fraud and security threats
• Evaluating job applications and recruitment processes

6. Information Sharing and Disclosure

We may share your information in the following circumstances:

6.1 Service Providers

We share information with third-party vendors, service providers, and contractors who perform services on our behalf, including:

• Cloud hosting and infrastructure providers
• Payment processing services
• Analytics and marketing platforms (Google, Meta)
• Email and communication services
• Customer support tools
• AI model providers (Anthropic, Hugging Face)

6.2 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

6.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).

6.4 Protection of Rights

We may disclose information to protect our rights, privacy, safety, or property, and that of our users or others.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of data in transit (HTTPS/TLS) and at rest
• Secure sandboxes for AI agent execution (E2B Desktop)
• Regular security assessments and vulnerability testing
• Access controls and authentication mechanisms
• Employee training on data protection practices
• Incident response procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

8. International Data Transfers

Your information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country.

Specifically, our servers are located in the European Union, and our third-party service providers may operate globally. When we transfer your information internationally, we take appropriate safeguards to protect it, including:

• Implementing Standard Contractual Clauses approved by the European Commission
• Ensuring adequate levels of protection in recipient countries
• Working with providers certified under the EU-US Data Privacy Framework (where applicable)

9. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation on how we use your data
• Right to Object: Object to certain types of processing (e.g., direct marketing)
• Right to Data Portability: Request transfer of your data to another service
• Right to Withdraw Consent: Withdraw consent where processing is based on consent
• Right to Complain: Lodge a complaint with a supervisory authority

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

10. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Account information: Retained for the duration of your account plus 2 years after closure
• Marketing data: Retained until you opt out or request deletion
• Campaign data: Retained according to client contracts and legal requirements
• Analytics data: Retained for 26 months (Google Analytics default)
• Job application data: Retained for 2 years unless requested otherwise

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. For material changes, we will provide additional notice (e.g., email notification or prominent notice on our website).

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of our services after any changes indicates your acceptance of the updated policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

For data protection inquiries specific to our Meta App for Ad Creations, please include "Meta App Privacy" in your email subject line.

14. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process personal data based on the following legal grounds:

• Contract: Processing necessary to fulfill our contractual obligations
• Consent: Processing based on your explicit consent (e.g., marketing communications)
• Legitimate Interests: Processing necessary for our legitimate business interests (e.g., security, fraud prevention)
• Legal Obligation: Processing required to comply with legal requirements

15. Third-Party Privacy Policies

Our services integrate with third-party platforms. Please review their privacy policies:

• Meta (Facebook) Privacy Policy
• Google Privacy Policy
• Anthropic Privacy Policy
• Hugging Face Privacy Policy